State Regulators -Veoci
State Regulators
Replace disconnected spreadsheets and email chains with a purpose-built regulatory operations platform.
100+
Education customers
15 yrs
Education experience
1
Unified platform
Licensing & Accreditation Management
Save time on administration. Veoci puts evaluation checklists, payment deadlines, and school status dashboards in a single system for streamlined management.
Improve Visibility into Administration
- All Degree-Granting Institutions
- Distance Learning
- Renewal Reminders
- Real-Time Dashboards
- Payment Tracking
KEY CAPABILITIES
Admin compliance dashboard
Regulatory staff see all expirations, overdue payments, missing documents, and pending applications in one real-time view.
Automated school evaluation
Digitize evaluation checklists with automated deadline tracking, payment reminders, and escalation for overdue items.
School status dashboard
Collect all key institution data points—authorization status, expiring certificates, required submissions—on school-specific dashboards.
Schools by officer assignment
Assign institutions to specific regulatory officers with workload visibility and activity reporting across the team.
Regulatory Alignment
Federal
HEA Title IV Authorization Requirements
Veoci’s licensing workflows document the full authorization life cycle for Title IV eligibility.
Federal
SARA (State Authorization Reciprocity Agreement)
Automate SARA compliance tracking, renewal workflows, and fee collection for participating institutions offering distance learning across state lines.
State
State Postsecondary Licensing Statutes
Configure authorization requirements to match your state’s exact laws and processes.
State
Accreditor Coordination Requirements
Track accreditation status, expiration dates, and required notifications to the state agency for changes in the accreditation standing.
School Renewals & Certifications
Self-service portals for schools manage profiles, programs, applications, and upload certifications. No more back-and-forth with staff.
Simplify Renewals and Certifications
- Self-Service Portal
- Prior-Year Recall
- Program Management
- Certificate Tracking
- Pay Online
KEY CAPABILITIES
Self-Service School Portal
Institutions manage their own profile, submit renewals, and upload certificates without requiring regulator involvement.
Prior-Year Data Recall
Renewal forms recall past years’ data, letting schools make quick updates where needed.
Program Approval Workflows
Approval workflows with built-in regulator review let schools add or update existing programs quickly.
Certificate Expiration Alerts
Automated alerts for expiring fire inspections, insurance, and accreditation certificates—sent to both school and regulator.
Regulatory Alignment
Federal
PEPS / OPEID Data Accuracy
School profile data integrates with federal postsecondary institution identifiers, ensuring accuracy for federal reporting and Title IV eligibility.
Federal
HEA Substantive Change Requirements
Program changes and additions kickoff review workflows, and create required documentation automatically.
State
Annual Authorization Renewal Requirements
Automate reminders, document checklists, and escalation workflows along renewal timelines.
State
Fire & Safety Certificate Compliance
Fire inspection, workers’ compensation, and insurance certification expiration tracking with automatic notifications to both institutional and regulatory officer.
Application & Workflow Automation
Fully customize postsecondary application intake forms, including reviews, special approvals, evaluations, and more.
Speed Up Applications and School Communications
- No-Code Configuration
- Multi-Step Review
- Reminders
- E-Signatures
- Audit Trail
KEY CAPABILITIES
Customized Intake Forms
Customize application forms and keep them lean—include or exclude any field without breaking the process.
Workflows with Every Review
Ensure every review is complete, all in proper sequence.
Get Applications Over the Line
Send incomplete applications with findings back to schools, and track their applications through to completion.
Deadline Reminder and Automation
Configure automatic deadline and escalations to both school and regulatory staff for overdue steps.
Regulatory Alignment
Federal
SARA Application & Renewal Requirements
SARA application and renewal workflows built to match NASASPS-approved processes, including fee collection and state authorization confirmation.
Federal
Federal Program Integrity Rules
Generate documentation automatically for state oversight of Title IV-eligible institutions under federal program integrity regulations.
State
State Administrative Procedure Act
Multi-step approval workflows with timestamps and audit trails satisfy state APA documentations requirements for regulatory decisions.
State
Public Records & FOIA Requirements
Every workflow step, decision, and document is stored with full timestamps—exportable for public records requests and regulatory audits.
Student Portal & Program Search
Fully support students, from their search into approved institutions, to a complete and auditable student advocacy complaint workflow with every critical step.
Break Down Barriers to Student Support
- Student Advocacy
- Anonymous Intake
- School Audits
- OHE Review
- OCR Response
KEY CAPABILITIES
Accessible Public Search Portal
Prospective students can filter by location, school, programs, and benefit eligibility.
Full School Profiles
Convert application data from schools into profiles for students to view, hands-free.
Total Student Advocacy Support
Automatically route complaints to institution contacts with clear deadlines, timed escalations, and re-routing for OHE review.
Student Transcript Management
Capture and provide access to student transcripts in the event of closing or disruption.
Regulatory Alignment
Federal
Title IV Student Complaint Requirements
Veoci provides state-side infrastructure for meeting Title IV eligibility.
Federal
Gainful Employment & Financial Value Transparency
Support federal school performance monitoring and gainful employment rule enforcement by fully capturing student complaint data.
State
State Consumer Protection & Licensing Laws
Satisfy state statutory requirements for regulatory oversight of student disputes.
State
SARA Student Complaint Process
Veoci manages the full intake and resolution workflow for students’ complaints of SARA-enrolled institutions.
SARA & Veteran Benefits Compliance
Manage State Authorization Reciprocity Agreement (SARA) alongside veteran benefits school approval tracking, ensuring institutions meet interstate authorization and VA school certification requirements.
Achieve Compliance in Less Time
- SARA
- Veterans Benefits
- Distance Learning
- NASASPS Reporting
- SAA Compliance
KEY CAPABILITIES
SARA Enrollment & Renewal
See SARA participation, annual renewal deadlines, and fee payments for all institutions in one view.
Distance Learning Compliance
Verify that SARA-enrolled schools meet substantive requirements for offering distance education to out-of-state students.
VA School Approval Tracking
Track SAA approval status, expirations, and required certifications for institutions on a single platform.
Cross-State Reporting
Generate reports required by NASASPS for state SARA portal submissions and annual compliance certifications.
Regulatory Alignment
Federal
SARA & NASASPS Requirements
Bring all SARA data points for portal requirements, like annual reporting, into a single portal.
Federal
38 U.S.C Chapter 30/33—GI Bill
Veoci tracks approval status and required annual certifications, providing State Approving Agency (SAA) oversight.
State
HEA State Authorization (34 CFR 600.9)
Meet federal regulations for resolving student complaints with Veoci’s complete complaint workflow.
State
State SARA Membership Obligations
Automate annual NASASPS reporting, fee remittance, and compliance certification obligations.