Daily Ops & Emergency Management for Higher Ed - Veoci

Smart for Campus Operations, Ready for Emergencies

Achieve complete alignment on campus operations, from incidents to lab safety and student travel.

100+ Education customers
15 yrs Education experience
1 Unified platform

Capstone Response

Replace outdated and ad hoc approaches with a unified incident intake system that notifies the right teams, activates ICS-aligned checklists, documents every action automatically, and reduces institutional liability and response time.

Key Capabilities

Unified Incident Intake
Automated incident action plans (IAPs) that automatically route tasks and reporting to the right teams.

ICS-Aligned Response
FEMA-compliant role and responsibility structure built into every exercise and activation.

Real-Time Operations Dashboard
Live status of open tasks, resources, communications, and more.

After-Action Reporting
Structured and documented post-incident reviews capture the right data and drive improvement.

Regulatory Alignment

Federal

Clery Act (20 U.S.C. § 1092)

Meet Title IV requirements with timely incident logging, crime classification, and streamlined annual reporting.

Federal

Title IX (20 U.S.C. § 1681)

Full workflows for handling and responding to sex-based discrimination and harassment complaints.

Federal

FEMA ICS & NIMS

Incident command system compliance for institutions receiving federal preparedness grants and FEMA Public Assistance.

State

State Campus Safety Acts

Check off state-level requirements for documented incident response protocols, timely notification systems, and annual safety reporting.

State

State Emergency Management Statutes

Coordinate with county and state emergency management teams, and maintain exercised EOC procedures.

Capstone Continuity

Keep continuity plans current, accessible, and exercised. Replace static documents with living plans, built-in version-control, and pre-loaded succession protocols and essential function maps.

Key Capabilities

Living Continuity Plans
Version-controlled, owner-assigned plans with automatic review reminders.

Essential Function Mapping
Prioritize critical functions, personnel, and resources for recovery sequencing.

Succession & Delegation
Documented authority delegation keeps operations moving without key staff.

Plan Owner Guidance
Simplified and guided plan review and writing tools ensure division and department heads fully complete plans.

Regulatory Alignment

Federal

FEMA BRIC & HMGP Grants

Create continuity plans, AARs, and tabletop exercise records required for mitigation grants.

Federal

Higher Education Act (HEA)

Demonstrate Title IV compliance and accreditation eligibility with operational continuity capabilities.

State

State COOP Requirements

Fully document continuity of operations plans, with annual reviews and exercise documentation built in.

State

Regional Accreditation Standards

Test and document all continuity plans for institutional effectiveness reviews from SACSCOC, HLC, NECHE, WASC, and other bodies.

Capstone ITDR

Work around downed systems. Immediately launch pre-tested plans from your recovery playbook, see all assets, and ensure your team hits RTO and RPO targets.

Key Capabilities

ITDR Plan Management
Version-controlled recovery plans with clear RTO and RPO targets, and owner assignments.

Incident-Triggered Activation
Launch relevant DR playbooks immediately upon a cybersecurity event declaration.

Cross-Functional Coordination
Activate your EOC and ITDR playbooks simultaneously, aligning departments and response teams.

Exercise Documentation
Fully document tabletop exercises, and generate documentation for cyber insurance renewals.

Regulatory Alignment

Federal

FERPA (20 U.S.C. § 1232g)

Trigger FERPA reporting obligations automatically from a ransomware breach.

Federal

GLBA Safeguards Rule (16 C.F.R. Part 314)

Demonstrate a fully documented information security program, including incident response and recovery functions.

Federal

NIST Cybersecurity Framework

Map ITDR plans to Recover and Response functions, covering NSF, NIH, DoD, and other grant requirements.

State

State Data Breach Notification Laws

Ensure your team meets timely notification requirements and limits liability by building the step directly into IR and DR plans.

Capstone Travel Registry

Manage student, faculty, and staff travel safety across the globe and cut dangerous hours of uncertainty when an emergency occurs abroad.

Key Capabilities

Centralized Registry
All travel visible in a single live dashboard.

Pre-Travel Risk Screening
Identify travel risks early with State Department advisories, disease outbreak, and conflict zone data integrations.

Duty of Care Communications
Instantly identify and message all travelers in an affected region.

Study Abroad Integration
Connect study abroad systems to Veoci and eliminate data and visibility gaps.

Regulatory Alignment

Federal

Clery Act—Off-Campus & Travel

Track and report all crimes on off-campus properties and institution program sites.

Federal

State Department Travel Advisories

Monitor Level 3 and 4 advisories in line with federal duty of care standards.

Federal

Title IV Study Abroad Obligations

Demonstrate duty of care and emergency response capabilities required by federal financial aid.

State

State Study Abroad Safety Laws

Document emergency response and communication procedures for state-affiliated international programs.

Capstone Events

Every on-campus event requires safety, permitting, and agency coordination. Bring all of the moving parts into one, comprehensive solution for your institution.

Key Capabilities

End-to-End Event Planning
Risk assessments, maps, vendor coordination, and emergency action plans (EAPs) on one platform.

Coordinate with Every Agency
Route updates and report out to involved agencies directly from event planning workflows.

Real-Time Event Monitoring
Give security and on-duty staff a direct line for reporting incidents and conditions with mobile communications and live dashboards.

Complete Post-Event Documentation
Bring all incident data together automatically and jumpstart the improvement process.

Regulatory Alignment

Federal

Clery Act—Campus Events

Capture and report event-specific crimes for your institution’s Annual Security Report.

Federal

ADA & Section 504

Document accessibility accommodations and emergency evacuation procedures for attendees with disabilities.

Federal

OSHA General Duty Clause

Build safety plans that demonstrate the duty of your institution to provide a safe environment at sponsored events.

State

State Mass Gathering Laws

Gather and report out everything your institution needs to meet state laws for mass gatherings—permits, safety plans, EAPs, and more.

Capstone EHS

Handle all overlapping OSHA, EPA, and state environmental regulations on one platform, from simple inspections to demonstrating compliance to auditors.

Key Capabilities

Digitize Safety Inspections
Perform lab audits, chemical inventory checks, and fire safety inspections on mobile, and automatically route findings.

Incident and Near-Miss Reporting
Structured intake forms automatically populate OSHA 300 logs.

Track All Corrective Actions
Track remediations with owner assignments, due dates, and automatic escalations.

Training Compliance
Keep lab personnel and students up-to-date on training and ahead of certification expirations.